There was some uncertainty as to the future of the scheme. ESOS was one of the policy measures openly under consideration as part of the previous government’s 2015 energy efficiency tax landscape review, as well as being the UK implementation of the European Commission’s 2012 Energy Efficiency Directive.
However, in the aftermath of the recent UK general election the Environment Agency, Scottish Environment Protection Agency (SEPA), Northern Ireland Environment Agency (NIEA) and Natural Resources Wales (NRW) have jointly advised organisations that they can now start carrying out energy audits as part of the compliance process.
Although there some exemptions for public bodies, the regulations require all other large UK organisations to take three important steps before the compliance date of 5 December 2019:
Important compliance steps to follow before 5th December 2019
- Measure their total energy consumption;
- Conduct audits to identify cost-effective energy efficiency opportunities; and
- Report compliance to their national scheme administrator – the Environment Agency in England, SEPA in Scotland, NIEA in Northern Ireland and NRW in Wales.
Alternatively organisations can comply automatically in certain cases. The main way to do this is by providing evidence that they have achieved certification to ISO 50001, the international standard for best practice energy management, across their organisation.
Organisations caught under the ESOS regulations can therefore now start conducting audits to identify their cost-effective energy efficiency opportunities for Phase 2, or move forward with implementing ISO 50001. In particular ISO 50001 requires early action, as it often takes well over a year for companies to implement a best practice energy management system and achieve certification.
The one element of ESOS compliance that organisations are not yet able to begin is collecting the data for reporting their total energy consumption. The earliest this can begin is the start of 2018, as ESOS compliance requires a 12 month period of total energy consumption data which includes the qualification date of 31 December 2018.
Plan for early action with ESOS phase 2 compliance
Planning for early action will help to avoid some of the bottlenecks and other challenges that occurred during the first phase of ESOS, where around 2,800 organisations had to send notifications advising that they would be late in reporting compliance, and a number were ultimately fined. The surge of demand also impacted the availability of external support, particularly from organisations and individuals with a proven track record of delivering high quality work.
The hundreds of compliance audits conducted for Phase 1 found that just 16 percent of participants were fully compliant. A full three-quarters of audited participants needed to undertake remedial actions in order to become compliant. Hundreds of organisations (one in twenty) were deemed to be non-compliant, a position which can lead to substantial financial penalties being imposed.
The Environment Agency has also found that in England there were around 500 organisations that qualified for ESOS in the first phase but had not engaged with the scheme. This has resulted in over 300 enforcement notifications sent out to date, with more to come. Civil penalty proceedings have now been commenced against a number of non-compliant organisations.
As well as avoiding enforcement action or the need for subsequent remedial actions, early action can help unlock the financial savings brought by greater energy efficiency.
During the first phase of ESOS the Carbon Trust provided expert tailored support to help over two hundred organisations comply with the scheme. From the energy saving opportunity assessments conducted as part of this, it was found that cost-effective measures could usually cut energy costs in buildings, transport fleets and industrial processes by about 20 percent, on a typical spend of £1.8 million. This translates into average annual savings of £360,000, with far more being possible in certain industry sectors.
The earlier the opportunities are identified, the sooner energy saving projects can be implemented. So getting moving on ESOS Phase 2 today will help organisations to minimise the risk of disruption during the compliance process and get maximum financial value from cost-effective energy efficiency.
How the Carbon Trust can help your organisation with ESOS phase 2 compliance
The qualification criteria and requirements of ESOS are complex and many organisations will need to take substantive steps in order to comply. We offer a modular set of ESOS services to help companies achieve compliance in a cost effective manner, whilst at the same time highlighting the options for reducing energy consumption and maximising the associated business benefits. With qualified Lead Energy Assessors available to review and guide the approach, our ESOS services can provide support right the way through to full ESOS Compliance.
Full guidance on the ESOS regulations can be found on the GOV.UK website.