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Employee awareness and office energy efficiency

Improve energy efficiency in your office with our free energy-saving guides, and download employee engagement materials, posters and stickers


Energy saving opportunities for office based companies

Energy is one of the largest controllable overheads in office buildings which means there are many opportunities to make savings. Reducing energy consumption not only saves money but improves working conditions which can increase staff productivity. Furthermore, the environment will benefit from reductions in energy use and carbon emissions which enhances corporate reputation.

Office-based companies energy efficiency guide

Download the energy saving guide for office based companies to learn about the key energy saving opportunities available.

Guide contents:

  1. Energy Consumption in office buildings
  2. Lighting
  3. Heating
  4. Ventilation and air conditioning
  5. Office equipment
  6. Building Fabric
  7. Good housekeeping and people solutions
  8. Next steps


Publication date:  April 2018; Publication code CTV007

Information in this guide was correct at the time of publication

Download the guide:

Office equipment energy-saving advice

From PCs to vending machines, office equipment of some kind or another is used by almost all UK businesses, and accounts for around 15% of all the electrical energy used in UK offices.

It's an area where huge savings can be made, as effective management of equipment can reduce its energy consumption by up to 70%. Start by focusing on the following three areas:

  1. Upgrade existing equipment
    Technology advances daily. New equipment with better energy efficiency ratings can lead to big savings. Watch the video and see how much you could save by upgrading old monitors. You'll find advice on a range of equipment in upgrading equipment and systems.
  2. Have an office equipment policy
    Develop a set of guidelines to standardise operations and communicate it. For example: activate stand-by modes on PCs and set up printers to print both sides of the paper (duplex printing).
  3. Maintain equipment
    Well-maintained equipment is more efficient and lasts longer. So set up a maintenance schedule, keep equipment free from obstructions and prevent over-heating by cleaning filters and fans regularly.
GBF Office equipment guide_coverS

Office equipment guide

At many commercial and public sector sites, office equipment is one of the biggest consumers of energy – and one that staff have direct control over. It therefore represents a great opportunity to involve staff in saving energy and improving efficiency.

This 14 page guide looks at some typical energy-consuming items of equipment, and how you can minimise the amount of energy they can use. By taking simple actions you can save energy, cut costs and may increase profit margins.

This guide will take you through ways to improve the efficiency of your workplace through a variety of best practices for office equipment. It will start with identifying general good and bad energy usage patterns in the office, followed by a more in depth explanation of office equipment efficiency. Towards the end of the guide is a checklist that you can use to measure the efficiency of your business and practical next steps you can take to improve.

Guide contents:

  • Introduction
  • Quick view
  • IT Equipment & working practices
  • Appliances
  • Portable cooling & heating
  • Checklist
  • Next steps

Publication date December 2018; Publication code CTV059 v2.

Information in this report was correct at the time of publication.


Download the guide

Energy efficient office - energy-saving in the workplace

Employee awareness

Employee engagement in energy efficiency and carbon reduction can help change behaviour in the workplace, to reduce unnecessary energy consumption and cut your organisation's carbon emissions.

See our organisational engagement and employee engagement services.

Find out which areas of energy use to target in your organisation with carbon saving advice specific to your business sector, including energy walk around checklists.

Poster energy saving - Energy saving awareness posters

Posters and stickers for employee awareness

Help encourage staff to save energy with posters and stickers to raise awareness of energy saving in the workplace.

Download posters and stickers for energy saving 

Creating an awareness campaign guide

Creating an awareness campaign

Ideally energy awareness and cultural change should complement other elements of good practice as part of an integrated approach to energy management in your organisation. 

This 29-page guide to employee engagement provides ideas and resources to motivate everybody to save energy, to help engage staff in making your workplace more energy efficient. This will ensure long-term benefits for people, the organisation and the environment.

Guide contents:

  1. How to use this guide 
  2. Step 1: Planning
  3. Step 2: Implementation
  4. Step 3: Reviewing and communicating 
  5. Step 4: Maintaining awareness 
  6. Next steps 
  7. Further information 
  8. Appendix A: Walk around checklist
  9. Appendix B: Questionnaire

Publication date: August 2011 (Updated Dec 2013); Publication code CTG056 (was CTG001).

Information in this guide was correct at the time of publication

Download the guide:

Further support

The Carbon Trust Green Business Fund offers energy efficiency support and energy assessments for small and medium-sized businesses in England, Scotland and Wales.

If you'd like to improve energy efficiency of your organisation, see our services for small to medium enterprises to find out how we can help.

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